Top Printers for Working Remotely


As remote work becomes more prevalent, the demand for efficient and dependable printers has also increased. Selecting the appropriate printer for your home office can greatly enhance your productivity and streamline your workflow.

This article will examine the best printers for remote work that provide outstanding performance, affordability, and convenience. When working remotely, printing documents, contracts, and other vital paperwork can be difficult. A dependable printer can significantly improve your productivity and workflow.

This article will cover the top printers for remote work that offer various features to fulfill your printing requirements.

Why Choosing the Right Printer is Important for Remote Work

Choosing the correct printer for your home office is critical, especially if you work from home. A dependable printer can help you swiftly and efficiently print documents, contracts, and other important documentation, saving you time and effort. Furthermore, it can lower the costs of outsourcing printing jobs or traveling to a nearby print shop.

Considerations When Choosing a Printer for Remote Work

When selecting a printer for remote work, several factors must be considered, including:

1. Printing Quality and Speed

When selecting a printer for remote work, printing speed, and quality are critical factors to consider. You want a printer that can swiftly generate high-quality prints without sacrificing color or resolution.

2. Connectivity Alternatives

To connect to multiple devices such as laptops, desktops, tablets, and smartphones, your printer should have a variety of connectivity choices such as Wi-Fi, Ethernet, or Bluetooth.

3. Cost of Ink and Toner

The cost of ink and toner can quickly add up, especially if you print frequently. To cut printing costs, select a printer that uses low-cost ink and toner cartridges or one with a high yield.

4. Dimensions and Design

When working remotely, space is often limited, so you’ll need a printer that’s small and simple to set up. You should also evaluate the printer’s design and how it will blend well with your home office decor.

5. Additional Options

Some printers include extra features like scanning, copying, and faxing, which are useful for remote employees. Before making a purchase, examine whether these characteristics are necessary for your job.

Top Printers for Working Remotely

1. HP OfficeJet Pro 9025e

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The HP OfficeJet Pro 9025e is a top-of-the-line all-in-one printer that is designed to handle high-volume printing, scanning, copying, and faxing. It is part of HP’s ePrint series, which means that it can be connected to the internet and can receive print jobs from anywhere in the world.

Design and construction quality

The HP OfficeJet Pro 9025e offers a sleek and modern style that would complement any office environment. It is 13.5 x 18.1 x 9.2 inches in size and weighs 26.7 pounds. It boasts an easy-to-navigate 2.65-inch touchscreen display as well as a variety of buttons for quick access to numerous operations.

The printer is well built, with no creaking or flexing in the plastic components. The paper tray is easily accessible and holds up to 225 sheets.

Connection and Setup

Setting up the HP OfficeJet Pro 9025e is simple and takes only a few minutes. It includes a quick-start guide that leads you through the process, as well as clear directions on the touchscreen display.

The printer may be linked to your network through Wi-Fi or Ethernet, and it also has a USB connector for printing directly from a USB drive. It works with a variety of mobile printing apps, including the HP Smart app, Apple AirPrint, and Google Cloud Print.

Printing Efficiency

The HP OfficeJet Pro 9025e is a rapid printer that can print black and white documents at up to 24 pages per minute (ppm) and color documents at up to 20 ppm. The print quality is great, with clear text and brilliant colors.

Additionally, the printer has automatic two-sided printing, which can save you time and money on paper costs. Duplexing is quick and efficient, with no discernible lag or delay.

Copying and scanning

The HP OfficeJet Pro 9025e features a flatbed scanner that can scan documents up to 8.5 x 14 inches in size and an automated document feeder (ADF) that can handle up to 35 sheets at once. The scanner generates high-quality scans with accurate colors and detailed images.

The copy feature is equally quick and efficient, with automatic two-sided copying and a variety of options for adjusting brightness, contrast, and other characteristics.

Paper Management

The HP OfficeJet Pro 9025e has a 225-sheet paper tray as well as a rear paper feed that can take up to 35 sheets of specialized paper or envelopes. It also features an output tray with a capacity of 100 sheets of paper.

Plain paper, picture paper, cardstock, labels, and other paper kinds and sizes are all supported by the printer.

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Software and Features

The HP OfficeJet Pro 9025e includes several features and software to help you print more efficiently and productively. These are some examples:

  • HP Smart app: A smartphone or tablet app that allows you to print, scan, and copy.
  • HP Instant Ink: A subscription service that orders ink cartridges immediately when your printer’s ink runs low.
  • Wi-Fi Direct: This function allows you to connect your printer to your mobile device without using a network.
  • NFC touch-to-print: This function allows you to print by tapping your mobile device against the printer.
  • HP JetAdvantage Security Manager: A software application that aids in the security of your printer and data.


  • Printing, scanning, copying, and faxing are all done quickly and efficiently.
  • Print output of high quality, with brilliant colors and sharp lettering.
  • Simple to set up and utilize.
  • Large capacity paper tray and automatic two-sided printing.
  • A variety of mobile printing alternatives are supported.


  • The cost of ink cartridges is relatively expensive.
  • Paper jams or feeding difficulties occur on occasion.
  • When printing, it is a little noisy.

2. Canon imageCLASS MF743Cdw

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If you’re looking for a dependable and efficient all-in-one printer, the Canon imageCLASS MF743Cdw could be just what you’re looking for. This versatile printer is intended for small to medium-sized organizations, with a variety of features and perks that can boost your workflow and production. In this article, we’ll take a deeper look at the Canon imageCLASS MF743Cdw, going over its features, benefits, and downsides to help you make an informed purchase decision.

Design and construction quality

The Canon imageCLASS MF743Cdw has a sleek and modern style that will fit nicely with any office environment. It has a small size of 18.3 x 18.5 x 18.1 inches and weighs around 67.2 pounds. The build quality is excellent, with strong materials utilized for the chassis and panels to ensure durability and lifetime.

Print Quality and Print Speed

The Canon imageCLASS MF743Cdw has a maximum resolution of 2400 x 600 dpi and produces great print quality. It employs a four-color single-pass printing method capable of producing brilliant and accurate colors, crisp text, and detailed images. The printing speed is also outstanding, with color and monochrome printouts printing at up to 28 pages per minute.

Performance in Scan, Copy, and Fax

In addition to printing, the Canon imageCLASS MF743Cdw excels at scanning, copying, and faxing. It features a flatbed scanner with a maximum optical resolution of 600 x 600 dpi, capable of producing clean and sharp scans. The ADF can accommodate up to 50 sheets of paper, enabling faster and more effective scanning, copying, and faxing. The fax function supports Super G3 Fax, which can send and receive faxes at 33.6 kbps.

Capacity and handling of paper

With a typical input tray that can accommodate up to 300 sheets of paper, the Canon imageCLASS MF743Cdw features a large paper handling capacity. It also comes with a versatile tray that can handle up to 50 sheets of special media like envelopes, labels, and cardstock. The output tray may store up to 150 sheets, minimizing the frequency with which paper must be reloaded.

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Options for Connectivity

Ethernet, Wi-Fi, Wi-Fi Direct, and USB are among the networking choices available on the Canon imageCLASS MF743Cdw. Mobile printing is also supported via Canon PRINT Business, Apple AirPrint, Mopria Print Service, and Google Cloud Print. The printer connects effortlessly to a network or a mobile device, allowing for smooth printing and scanning.

Security and Management Features

The Canon imageCLASS MF743Cdw includes several security and management capabilities that can help you protect sensitive data and manage your printing processes. It includes a Secure Print function that requires a PIN to release a print job, preventing unwanted access to sensitive data. It also has a Department ID Management functionality, which allows you to limit access to specific functions and track usage by department or user.

User Interface and Control Panel

The Canon imageCLASS MF743Cdw offers an easy-to-use interface and control panel, as well as a 5-inch color touchscreen that displays simple menus and settings. The control panel also has physical buttons for easier navigation, such as Home, Back, and Cancel buttons. The control panel may be adjusted up to 90 degrees for maximum comfort.


  • Impressive print quality and speed.
  • Efficient scanning, copying, and faxing performance.
  • Generous paper handling capacity.
  • Various connectivity options.
  • Security and management features.
  • User-friendly interface and control panel.
  • Lower running costs.


  • The relatively high upfront cost.
  • No automatic duplex scanning or copying.
  • No NFC or Bluetooth connectivity.

3. Brother MFC-J805DW

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The Brother MFC-J805DW is an all-in-one printer that offers impressive printing, scanning, copying, and faxing capabilities for both personal and small office use. It boasts a sleek and compact design, measuring just 16.1 x 13.5 x 6.8 inches and weighing only 18.1 pounds. The printer supports wireless connectivity, allowing you to print directly from your smartphone or tablet, as well as from your laptop or desktop computer.

Design and construction quality

The Brother MFC-J805DW boasts a sleek and contemporary appearance that will look great in any home or workplace. The printer has a 1.8-inch color display screen that makes navigating the printer’s menus and settings simple. The build quality is excellent, and the printer feels substantial and well-made.

Configuration and Installation

The Brother MFC-J805DW is simple to set up because of its straightforward and user-friendly interface. The printer has an easy-to-follow installation guide, and the setup takes less than 10 minutes. The printer has wireless connectivity and may be linked to your home or workplace network via Wi-Fi or Ethernet.

Printing Efficiency

The print quality of the Brother MFC-J805DW is exceptional, with crisp and sharp text and brilliant colors. The printer features automatic duplex printing, which allows you to print on both sides of the paper while saving money on paper. The printer has a maximum print speed of 12 pages per minute (ppm) in black and white and 10 ppm in color, which is sufficient for most personal and small business use cases.

Scanners, copiers, and fax machines

The flatbed scanner of the Brother MFC-J805DW provides great scanning quality for both documents and images. The printer features automated document feeder (ADF) scanning, which allows you to swiftly scan many pages at once. The printer also has excellent copying and faxing features, as well as fast and economical performance.

Software and connectivity

Wi-Fi, Ethernet, USB, and mobile printing are among the connectivity options supported by the Brother MFC-J805DW. Brother iPrint&Scan, which allows you to print and scan from your mobile device, and Brother Web Connect, which allows you to access cloud services straight from the printer, are among the software included with the printer.

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Cost and Yield of Ink

One of Brother MFC-J805DW’s notable advantages is its low operating expenses. Because the printer uses four individual ink cartridges, you only need to replace the color that has run out. The ink cartridges for the printer offer a high yield, with the black cartridge lasting up to 1,500 pages and the color cartridges lasting up to 1,300 pages.


  • Affordable price point.
  • High-quality printing, scanning, copying, and faxing.
  • Compact and space-saving design.
  • Supports wireless connectivity and mobile printing.
  • Low operating costs with high-yield ink cartridges.
  • Eco-friendly and Energy Star certified.


  • Slow print speed for large print jobs.
  • Limited paper capacity with only one paper tray.
  • No support for automatic duplex scanning.

4. Epson EcoTank ET-476

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The Epson EcoTank ET-476 is a wireless all-in-one printer intended for use at home or in a small office. It provides high-quality printing, scanning, copying, and faxing while using refillable ink tanks rather than standard ink cartridges. This means you may print up to 7,500 color pages or 4,500 black and white pages before having to replace the ink tanks, which saves you time and money.

Design and Functions

The Epson EcoTank ET-476 boasts a sleek and modern style that fits well on any workstation. It has a 2.4-inch color LCD screen for simple navigation and control, as well as a 250-sheet paper bin for fast printing. The printer also has automated two-sided printing, which saves paper and reduces waste.

Furthermore, the EcoTank ET-476 includes several features that will improve your printing experience. Mobile printing, Wi-Fi Direct printing, and voice-activated printing via Amazon Alexa or Google Assistant are among them.


When it comes to performance, the Epson EcoTank ET-476 delivers. It promises print speeds of up to 15 pages per minute in black and white and 8 pages per minute in color. With a maximum resolution of 4800 x 1200 dpi, the printer also provides high-quality scanning, copying, and faxing.

Savings on Ink

The Epson EcoTank ET-476’s cost-saving ink technology is one of its primary selling factors. Instead of typical ink cartridges, the printer employs refillable ink tanks that are simply replenished with Epson’s low-cost replacement ink bottles. When compared to traditional ink cartridges, this means you can save up to 90% on ink costs.

High Print Quality

Despite its low-cost ink system, the Epson EcoTank ET-476 produces high-quality prints. It produces prints that are bright and brilliant, with precise colors and deep blacks. The printer can also print borderless up to 8.5 x 11 inches, making it excellent for printing pictures and graphics.

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Wi-Fi, Wi-Fi Direct, Ethernet, and USB are among the connectivity choices available on the Epson EcoTank ET-476. This means you can connect to the printer using your computer, smartphone, tablet, or other device. The printer also supports mobile printing services such as Apple AirPrint, Google Cloud Print, and Epson Connect.


  • Cost-saving ink system.
  • High-quality prints.
  • Fast print speeds.
  • Mobile printing options.
  • Easy to maintain.


  • No automatic document feeder.
  • No NFC support.

5. HP Tango X

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The HP Tango X is a portable, cordless, and smart printer that promises to make printing simple. The printer is intended for people who are constantly on the go and need to print papers on the fly. It’s ideal for students, professionals, and anybody else who needs a printer that can connect to their mobile devices.

Design and Build Quality

The HP Tango X boasts a sleek and modern style that is ideal for any office environment. It has a simple design with a matte black finish that is both attractive and professional. The printer is tiny enough to fit in small locations such as a bookshelf or drawer. The printer’s build quality is excellent, and the materials utilized are of good quality.

Setup and Installation

The HP Tango X printer is simple to install and use. A simple setup guide that leads you through the entire procedure is included with the printer. The HP Smart app, which is available for both Android and iOS smartphones, can be used to configure the printer. The app walks you through the setup procedure and assists you in connecting the printer to your computer.

Mobile Printing

The HP Tango X printer supports printing directly from your mobile device via the HP Smart app. The software is simple to use and gives a smooth printing experience. You can print images, documents, and even webpages directly from your phone or tablet.

Voice Activation

The printer offers voice activation and is compatible with Alexa, Google Assistant, and Microsoft Cortana. You may use your voice to print papers, check ink levels, and even turn on and off the printer.

Smart App

The HP Smart app is a handy tool that allows you to manage your printer from anywhere. The software allows you to check ink levels, scan documents, and even print from the cloud. The app also grants access to special features such as HP Instant Ink and print anywhere.

Printing Quality

The HP Tango X printer delivers high-quality printouts with sharp text and bright colors. To ensure that your prints are of the finest quality, the printer uses two cartridges, one for black and white and one for color.

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Options for Connectivity

The HP Tango X printer is compatible with both Wi-Fi and Bluetooth, making it simple to connect to your devices. You can also use the HP Smart app or the HP ePrint software to print from your laptop or desktop.


  • Sleek and modern design.
  • Wireless and portable.
  • High-quality prints.
  • Voice activation.
  • Smart app with exclusive features.


  • Expensive cartridges.
  • Limited paper capacity.
  • No automatic document feeder.


In conclusion, selecting the appropriate printer for remote work is essential for your workflow and efficiency. The best printers for working remotely that we have covered come with a variety of features, including premium printing, quick print times, cost-effective ink and toner, and many connectivity options.

Before making a purchase, you should take into account the points we have covered, including printing quality and speed, connectivity options, ink and toner costs, size and design, and extra features. You may increase productivity, cut costs, and create high-quality prints in your home office by selecting the appropriate printer.


  1. Can I print wirelessly from my smartphone or tablet?

Yes, most of the printers we have discussed offer wireless connectivity options such as Wi-Fi and Bluetooth, allowing you to print from your smartphone or tablet.

  1. What is the difference between ink and toner?

Ink is used in inkjet printers and is a liquid that is absorbed into the paper. Toner is used in laser printers and is a powder that is fused onto the paper.

  1. What is the advantage of automatic two-sided printing?

Automatic two-sided printing saves you time and paper, as it allows you to print on both sides of a sheet of paper without manually flipping it over.

  1. Can I scan and email documents using these printers?

Yes, most of the printers we have discussed offer scanning capabilities, and you can scan and email documents directly from the printer.

  1. Can I use these printers for printing photos?

Yes, some of the printers we have discussed, such as the Canon Selphy CP1300, are specifically designed for printing photos and offer excellent printing quality.


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